Executive Assistant

LONDON

Who We Are 

Founded in 1996, we are experts in communication, specialising in corporate reporting, brand, employee engagement and sustainability across a range of channels. From two men and an Apple Mac, we are now one of the UK’s leading strategic and creative communications agencies with over 250 colleagues. We have achieved this through continuously developing and evolving our proposition, delivering great work, expanding our geographic presence in key locations, making smart acquisitions, recruiting quality people and building long term client relationships.

In 2020, we became an employee-owned business. This decision not only fulfilled a long-standing ambition of the founders, but is driving growth, providing long-term clarity, and helping to attract and retain the best talent. It reinforces our desire to remain an agile and people-focused business that fosters transparency and innovation for clients.  

We are one of the largest employee-owned creative agencies in the UK, unrivalled in scale with a unique national presence. We are the only corporate communications agency with a network of creative hubs in strategic locations across the UK in London (HQ), Warwick, Manchester, Edinburgh and in Dubai.

Emperor is in the 26th – and most impressive – year of its history to date. Performance has been materially ahead of expectations, despite the uncertain environment, and the quality of work has never been higher. This year we are on target for double digit growth, more than 20% ahead of all our expectations and revenue forecast at £24.5m.

We have invested over the past 12 months in new offices and in talented people to support our teams who have shown unrivalled levels of resilience and commitment over the past few years.

In September 2022 we became a Certified B Corporation. B Corp is a movement committed to using business as a force for good and transforming the global economy to benefit all people, communities, and the planet.

There is no better foundation on which to build.

What You'll Do 

We are looking for an enthusiastic, self-driven and dynamic Executive Assistant who thrives in a fast-paced, creative environment to partner and support the Chief Growth Officer. Often acting as a gatekeeper, you will have extensive experience in confidently supporting and collaborating with senior C-suite stakeholders.

The roles and responsibilities above are non-exhaustive and may change or adapt from time to time.

The Role 

  • With a primary responsibility of supporting the Chief Growth Officer.
  • Proactive and extensive diary management, making all necessary arrangements for all internal and external meetings, ensuring maximum productivity and efficient use of business time (sometimes personal arrangements).
  • Supporting with email management, and being the go-to point of contact for internal and external communication, responsible for representing the Chief Growth Officer at all times.
  • Drafting and collating crucial business presentations, communications, and reports, utilising accurate data collection, and knowledge of key business processes and priorities.
  • Ensure the Chief Growth Officer is well prepared for meetings with necessary documentation, and aware of critical meetings well in advance to ensure sufficient preparation.
  • Anticipate the needs of the Chief Growth Officer, being their eyes-and-ears; helping them to stay focused and balance their responsibilities.
  • Support the Chief Growth Officer with administration and operational tasks as needed.
  • Support in preparing and gathering content for the bi-weekly Company Update presentations.
  • Management and update of Chief Growth Officer’s to do list; gather, track, and communicate any follow-up or actions.
  • Assist with ad-hoc project management activities when required.
  • Sourcing suitable venues for meetings with external stakeholders.
  • Undertake financial administration; Chief Growth Officer’s monthly credit card expense claims, raising and approving purchase orders; approving invoices.
  • Organise domestic and international travel, hotel reservations, visas, detailed travel itineraries and overseas transport.
  • Provide light touch personal support, errand running and duty-of-care e.g. lunch, water/tea, post, etc.
  • Support other EXCO members as and when required

Your're Good At / You Have

  •  5+ years of experience in similar roles/ agency environment.
  • Strong attention to detail.
  • An expert communicator, on the phone, in all written forms including email and face-to-face.
  • Excellent IT skills, including video calls on Teams, Word, Excel and PowerPoint.
  • Excellent senior stakeholder and 3rd party management skills.

Personal Qualities 

  • A trusted and reliable counsel.
  • Have a flexible approach to work, especially when working to deadlines and business activity across various time zones.
  • Organised and able to prioritise a demanding workload.
  • Effective under pressure.
  • You have integrity and are trustworthy - the role will often entail dealing with sensitive and confidential information: discretion is critical.
  • Strong influencing skills at all levels and ability to build effective relationships, with excellent communication and collaboration skills.
  • Flexible, adaptable style and approach.
  • Diplomatic, calm under pressure.
  • Embodies and demonstrates Emperor’s Values – Aim High, Creativity Everywhere, Infectious Enthusiasm, Always Learning and Razor Sharp.

Apply Here 

Next steps

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.